Job Description
Department: Corporate IT
Reports To: VP Corporate IT
Position: Senior Project Manager
Location: Hybrid / Greater Chicago Area
Classification: Exempt
Job Type: Full Time
Position Summary
The Senior Project Manager drives day-to-day execution across a portfolio of concurrent technology initiatives supporting COEO's growth through acquisition. This role turns strategic priorities into detailed plans, milestones, and tracked deliverables, and keeps cross-functional teams, vendors, and stakeholders aligned on status, dependencies, and next steps.
Keys to Success:
Follow-Through – driving action items to closure, escalating blockers early, and flagging slippage before it affects milestones; Structured Planning – maintaining accurate plans, milestones, and RAID logs across several concurrent initiatives; Stakeholder Alignment – keeping vendors, technical leads, and business teams aligned on status, dependencies, and next steps through clear, fact-based updates.
Growth Path: Opportunity to grow into a Program Manager or broader portfolio leadership role as COEO's technology portfolio expands through acquisition.
Requirements:
-
7+ years of project management experience running multiple concurrent technology projects
-
Proven discipline in detailed planning, tracking, and follow-through
-
Experience coordinating vendors and implementation partners against deliverables
-
Proficiency with Jira and Confluence
-
Enough technical fluency to follow system integration and data discussions
Preferred
-
Experience with CRM, billing, or ticketing platform implementations (Salesforce, Rev.IO, or similar)
-
Experience in telecom or managed services
-
Experience integrating systems after an acquisition
-
PMP or equivalent certification
-
Familiarity with Scaling Up / Align or a similar planning framework
-
Working familiarity with AI tools and automation to streamline status reporting, meeting notes, and action-item tracking.
Responsibilities:
Planning and tracking
-
Build and maintain detailed project plans, milestones, and deliverable trackers for each initiative
-
Maintain an integrated view of timelines and dependencies across initiatives
- Keep quarterly priorities, metrics, and tasks current in the company's planning system
Execution and follow-through
-
Run working sessions, standups, and project meetings: agendas, notes, decisions, and action items
-
Drive action items to closure and escalate blockers early
-
Maintain risk, assumption, issue, and dependency logs; flag slippage before it affects milestones
Vendor and stakeholder coordination
-
Track vendor and implementation partner deliverables against agreed scope and milestones
-
Coordinate with Finance, Sales, Operations, and acquired-company teams on cross-functional dependencies
-
Schedule and track technical evaluations and due diligence performed by technical leads
Reporting
-
Produce weekly status rollups for program leadership
-
Prepare inputs for monthly strategic project reviews and executive updates
-
Keep Jira and Confluence current as the source of truth for project status
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
